An admin panel that knows what you have, what is booked, and what is free on any date.
Rental companies, venues, and caterers lose hours to the same questions: do we have enough for that date, did the deposit come in, what goes out on Saturday. Off-the-shelf booking tools cover part of it, but rarely your delivery rules, deposits, or turnaround days. GatorByte builds the panel around your stock and your rules and connects it to your website, so customers see real availability and you run the business from one screen.
Recent work
Inventory and booking systems in use
An event rental site with per-item availability and a staff console, a catering site with an owner panel for bookings and blackout dates, and a restaurant with admin tools for menus and events. Each one links to a short case study.
Rider Event Rentals
Live availability calendar for every rental item. Launched October 2026.
Read case study
Lucky Minou Sushi
Step-by-step event request form. Launched July 2026.
Read case study
The Hampshire
Menu, private event, and Legacy Club pages. Launched February 2026.
Read case studyWho it is for
- Event and party rental companies tracking chairs, tables, linens, and tents by date
- Venues and restaurants taking reservations and private-event requests
- Caterers and food businesses booking dates around blackout days
- Equipment and gear rentals that need stock counts, turnaround days, and deposits
What the panel can include
- Inventory: add, edit, and hide items with photos, stock counts, and prices
- Live availability on your website, per item and per date, with turnaround days held for delivery and cleaning
- Reservation requests you approve or decline before any money changes hands
- Deposits and balances, with cash, check, and online payments recorded in one place
- A calendar of confirmed and pending bookings that feeds Google Calendar
- Staff logins with their own permissions, and a dashboard of what is out this week
How it works
Inventory and reservation systems, step by step.
01
Count what you rent
We list your items, quantities, and prices, and the rules you follow today: deposits, delivery, turnaround, and blackout dates.
02
Model the stock
Items, bookings, and dates are structured so the website and the panel read the same live numbers.
03
Build both sides
The customer booking flow and your admin screens are built together, with weekly checkpoints.
04
Load and launch
We load your real inventory, test bookings end to end, then support and refine the system after launch.
Price
Inventory and reservation systems are quoted per project, with a fixed scope agreed before the build. They usually sit behind a GatorByte website, and hosting and support for the panel are quoted with the build.
Questions
Inventory and reservation systems: common questions.
What have you built with inventory and reservations?
Rider Event Rentals in Covington runs on one. Customers pick a date and see how many of each piece are free, then send a reservation request; the owner approves it before a 50% deposit locks in the date. The staff console manages items, photos, prices, payments, and bookings, holds the days on either side of each booking for delivery and cleaning, and puts every booking on the owner's Google Calendar.
Why not use an off-the-shelf booking app?
If one fits your business, it can be the cheaper choice, and we will tell you so. Custom makes sense when your rules do not fit the app: delivery priced by ZIP code, turnaround days between rentals, approval before a deposit, or stock shared across packages. A custom panel also lives on your own website instead of sending customers to someone else's.
Can customers pay online?
Where it fits, yes. On the Rider site the owner approves each request first, and then a deposit locks in the date; cash, check, Venmo, and payment-link payments are all recorded in the console. How payments work for your business is decided during scoping.
Can my staff use it?
Yes. Staff get their own logins, and you decide what each person can see and change. For example, staff can manage bookings and inventory while prices and deposit settings stay owner-only.
How much does an inventory and reservation system cost?
It depends on how many items, rules, and screens you need, so it is quoted per project with a fixed scope before any build starts. If you also need a website, it is quoted alongside.
More answers on cost, timelines, and who we work with on the common questions page.
Inventory and reservation systems for businesses across the Northshore.
Serving Covington, Mandeville, Madisonville, Abita Springs, Slidell, Hammond, Metairie, and New Orleans. Office in Mandeville, meetings by appointment.